Administrative Assistant (Temporary)

OWNTV Oprah Winfrey Network - OWN

Description:
Provides high level administrative support, including schedule and travel management, expense reports, sensitive communications, and acting as liaison to two top OWN executive within and outside of the company.

Responsibilities:

  • Schedule appointments, maintains and update Executive’s daily calendar.
  • Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority.
  • Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc. Arrange presentations and conferences, coordinate equipment needs and refreshments, compile and distribute materials, etc.
  • Responsible for the financial processes of check requests, invoices and purchase orders. Arrange travel itineraries and prepare travel and expense reports.
  • Open, review, route, and disseminate interoffice and external mail, distribute correspondence and other material to department staff.
  • Establish and maintain records and files for Executives. Review, sort and file a variety of materials.
  • Provide data entry and clerical support.
  • Assist with special projects and provide general office support such as copying and faxing.
  • Function as administrative liaison to departmental staff, other departments, external vendors and consultants.

Requirements:

  • Executive Assistant experience supporting a Top Level Executive in the Cable or Broadcast industry required
  • Bachelor’s degree in related field of study
  • Four or more years administrative experience
  • Verbal and written communication, extremely strong interpersonal, organizational, prioritization, and administrative skills
  • Proficiency in Windows, Outlook, Word, Excel and PowerPoint

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